microsoft outlook for mac embed image in signature

Microsoft Outlook Embed Image In Signature Generator Provided In

When you set up the Outlook app on your iPhone, iPad, or computer, there is a default signature that most users elect to change.

Pin This will open the apps folder that contains your Microsoft Outlook signatures.

However, I often run into people and business owners who struggle trying to get their HTML versions into Microsoft Outlook.

For this tutorial, Im using Microsoft Office 365, but the procedures are very similar for Outlook 2016 and Outlook 2019.

However, they will not work for Outlook.com.

Microsoft Outlook Embed Image In Signature Generator Provided In

The problem usually arises because people try to paste the HTML code that a developer or generator provided in the wrong place such as the message window area or Outlooks Edit Signature box.

Even though this is a rich text editor, it doesnt provide a code button on the toolbar.

Article Contents Why Use an HTML Signature Some HTML Considerations Adding the Outlook HTML Signature Inserting a HTML File in an Email You Might Also Like These Articles Why Use an HTML Signature HTML signatures do offer many benefits.

You can do more styling and layout options that work with your business branding.

For example, it would be difficult to do a column or table layout in Outlooks edit signature box.

Pin In this instance, I have a 2 column layout with a company logo, clickable social media images, and a Call to Action (CTA) button to book a demo.

If you use any CTA buttons, you might want to add some parameters so you knew the booking lead came from the email signature.

For example, you can do that in the HTML by adding the URL campaign parameters to the button.

If you go to many of the online signature generator tools, you can find business card image galleries where people created beautiful image signatures.

Some HTML Considerations The disadvantage of using HTML signatures is you can only use these if your Outlook message format type is HTML.

It wont work if you send plain text emails or rich text formats.

In fact, you wont even see the signature listed in the drop-down list.

Outlook omits it.

Another issue is that these HTML signatures require you to put your CSS code in the.HTM file.

And youll want to verify any image such as a logo or social media icon is accessible from the internet and not locally stored on your computer.

Adding the Outlook HTML Signature There are 2 ways you can add your signature file.

The first is best if you plan to use it on a regular basis such as automatically adding the email signature to all new emails.

With this method, it will show in your Signature drop-down list.

Before you start, Id suggest making sure your HTML template file renders properly in the browser.

If it doesnt show correctly in a browser, it will most likely fail in an email.

In the example below, Ive used Google Chrome to open my.htm file.

Pin You may have noticed that I referenced a.HTM file and not.HTML.

It seems odd since we call them HTML signatures, but Microsoft Outlook will only render the.HTM file.

If you load a.HTML file, youll never see the HTML email signature.

Outlook will use the portion before the.htm as the email signature name.

Test your.htm file in a browser.

Pin On the right side press CTRL and click the Signatures button.

Microsoft Outlook For Mac Embed Image In Signature